Tietosuojaseloste Mediailmoitukset mediapalveluportaali en

Privacy statement; Media notice, Media service portal

Information to data subjects ID-18175972 (Privacy policy)
15 May 2018 POL-2018-17138

Regulation (EU) 2016/679 of the European Parliament and of the Council, Article 12 and Article 13 ( data collected from data subject)

Regulation (EU) 2016/679 of the European Parliament and of the Council, Article 12 and Article 14 ( data not obtained from data subject)

Section 33 of the Data Protection Act contains restrictions concerning the controller's obligation to provide information to data subjects.

  1. Name of filing system/register
    Media notices – Media service portal
     
  2. Controller
    National Police Board of Finland
    Postal address: PO Box 1000, 02151 Espoo
    Street address: Vuorimiehentie 3, 02150 Espoo
    Tel: 0295 480 181 (exchange)
    Email: kirjaamo.poliisihallitus@poliisi.fi
     
  3. Representative of controller and data protection officer or filing system/register
    Controller: Superintendent Aija Tiainen-Broms
    Email: aija.tiainen-broms@poliisi.fi
    Data protection officer (DPO): Superintendent Anna Lind
    Email: anna.lind@poliisi.fi
    The National Police Board of Finland
    Postal address: PO Box 1000, 02151 Espoo
    Street address: Vuorimiehentie 3, 02150 Espoo
    Tel: 0295 480 181 (exchange)
    Email: kirjaamo.poliisihallitus@poliisi.fi 
     
  4. Purpose of personal data processing and legal grounds for processing
    The objective is to serve the Media by collecting the data requested by the Media in a portal internally used by the Police. The portal will also contain recordings related to the handling of the case, the handling officers and their responses.  With the help of the information, the representatives of the stakeholder or the Media will receive responses, compiled by the Police communications or experts, to their questions.

    The information is processed to serve the Media. All Media requests addressed to the National Police Board are recorded in the portal.
     
  5. Legitimate interests of the controller
    None.
     
  6. Personal data groups processed and other data groups
    To provide service to the Media, it is necessary to process the following data in relation to questions made by the journalists:

    - title (topic of request)
    - first recipient of request
    - name of journalist and Media represented
    - contact details (email address and/or telephone number)
    - question made by the Media (either freely reproduced by recipient or a copy of the question sent by email)
    - responsible unit assigned to respond to the request
    - deadline if relevant
    - expert to respond, and the response.

    Once the case has been taken care of and the response to the journalist is given, the title in question is registered as completed.

    The journalist data is collected from the person in question. Other items will be filled in by the representatives of the National Police Board in line with the processing in question.
     
  7. Statutory or contractual obligation to provide persona data
    None.
     
  8. Recipients of personal data
    The Communications department or an expert of the National Police Department will receive the journalist’s request and record the Media notice in the Media service portal. All experts at the National Police Board are able to see the questions.

    The information is uploaded in the Police intranet whereby the information can also be technically processed by the information system provider. The data processors are under the obligation to protect the information in the service. The IT provider is not entitled to forward or distribute the information or use it to purposes other than the provision of Police Communications services in line with the contracts.
     
  9. Transfer of data to third countries and information on protections in use
    The personal data in the register will not be ceded or transferred outside the European Union or European Economic Area. Should there be a change in this situation, the data subject will be informed.
     
  10. Time of storage of data or the respective determination criteria
    The information of the data subject can be deleted at the request of the data subject.
     
  11. The right of inspection of data subject and its implementation (right of access to data)
    Anyone with their personal information stored in the Media service portal has the right to inspect the Media notices. The written and signed request for control access must be sent to

    The National Police Board of Finland
    Postal address: PO Box 1000, 02151 Espoo
    Street address: Vuorimiehentie 3, 02150 Espoo
    Email: kirjaamo.poliisihallitus@poliisi.fi 

    The request of inspection must contain information on the filing system/register in question.

    NB. The Media service portal cannot provide another journalist with information on questions made by the first requesting journalist.
     
  12. Restrictions of the inspection right (indirect right of inspection)
    At the request of the data subject, the Data Protection Ombudsman can inspect the legality of the information of the data subject.
     
  13. Rectification of information and respective means (right to rectification and erasure of information)
    The data subject has the right to demand that the controller rectify the erroneous information related to the data subject. In necessary, further advice is available at the Communications of the National Police Board during office hours.
     
  14. Right to restrict processing
    None.
     
  15. Right to object
    Not necessary.
     
  16. Right to data portability
    Not relevant to this register.
     
  17. If the processing is based on a consent (Article 6.1(a)) or an explicit consent (Article 8.2(a)), information on the right to withdraw the consent at any time.
    The processing is based on a consent given.
     
  18. Right to subject the case to the Data Protection Ombudsman (request for action by Data Protection Ombudsman)
    If the data subject finds that the data protection legislation is violated in the processing of their personal data, the data subject has the right to submit the case to the Data Protection Ombudsman.

    Contact details of the Data Protection Ombudsman’s office
    Postal address PO Box 800, 00521 Helsinki
    Visiting address Ratapihantie 9, 6th floor, 00520 HELSINKI
    Telephone: 0295 666 700 
    Email: tietosuoja@om.fi
     
  19. Automated decision making of profiling

     
  20. Public availability of the Privacy Policy
    The Privacy Policies are stored in a manner providing the data subjects with easy access to them. The national Privacy Policies are kept publicly accessible in an electronic format in the national Police information network (www.poliisi.fi) and in the Police internal network (intranet).

    The Privacy Policies are stored in the Police administrative case processing system (ACTA) for case management, decision-making and filing.