Breadcrumb
Tietosuojaselosteet ja lomakkeet -en
Privacy statements of the police
Purposes of processing specified in the Act on the Processing of Personal Data by the Police
- Processing of personal data in investigations and surveillance
- Processing of personal data for the purpose of preventing and detecting offences
- Processing of personal data in other statutory duties of the police
- National Schengen Information System
- Processing of personal data of covert human intelligence sources
Act on the Use of Airline Passenger Name Record Data for the Prevention of Terrorist Offences and Serious Crime
The act on emergency response centre operations
Finnish Immigration Service Personal Data Act
- Case management system for immigration matters UMA (Police Data)
- National Visa Information System (Police Data)
Other national filing systems
- The police’s administrative case management, decision-making and archiving system
- Police appointment booking service
Tietosuojaselosteet ja lomakkeet kuva en
Viestinnän rekisterit -haitarin otsikko -en
Filing systems used for communications
This is where you find privacy statements relating to the information systems that the police uses for communication purposes.
The police’s most important target audiences are the media and others with an interest in the police. We have a number of information systems that we use to reach these audiences, the privacy policies associated with which are briefly outlined below. Links to the official privacy statements are also provided.
Viestinnän rekisterit -haitari -en
The police’s newsletters are sent to representatives of stakeholders and the media by email. Subscribers’ information is processed in order to set up, modify or remove subscriber accounts. Subscribers can always remove their name from the mailing list themselves by clicking on the ‘Unsubscribe’ link. In order to be able to provide the service, the police needs to process the following information:
- First name
- Surname
- Email address
The information is collected from the subscribers themselves. Organisations can also be added to the police’s mailing list, in which case the police records the organisation’s name and email address.
In order to be able to provide the service, the police needs to process the following information:
Personal data
- First name*
- Last name*
- Country (of operations)*
Contact details
- Email address*
- Telephone number (for providing assistance during any login problems)
News media service
- Represented news media service*
- Job title*
- Other clarification, e.g. references to articles for freelancers
- Information on whether other representatives of the same media service can register the data subject for events
- Information on whether the data subject requests invitations to press conferences
Data marked with an asterisk (*) is mandatory.
Privacy statement Distribution of Poliisi.fi releases to the media
The police’s media services portal is designed to provide a more efficient service to the media by coordinating the media’s enquiries through an internal portal. The way in which enquiries are dealt with and by whom, as well as the response, are also recorded in the portal. The information is used to compile a response to enquiries made by representatives of stakeholders or the media from the police’s Communications team or other experts. The information is only processed in order to serve the media. All media enquiries addressed to the National Police Board are entered into the portal.
In order to respond to journalists’ questions, the police needs to process the following information:
- Heading (subject of the enquiry)
- Original recipient of the enquiry
- Name of the journalist and the media they represent
- Contact information (email address and/or telephone number)
- Content of the enquiry (either in the recipient’s own words or a copy of the journalist’s email)
- Unit charged with answering the enquiry
- Deadline, where applicable
- Identity of the expert giving the answer and their answer
- Status – ‘completed’ once the matter has been dealt with and an answer sent to the journalist
Journalists’ information is collected from the journalists themselves. The rest of the information is filled in by representatives of the National Police Board.